EVENT PLANNING: A GUIDE
The process of organizing for activities that will make the event successful is known as event planning In event planning the DJ will always ensure that the software used during the whole process of planning are effective.
Various steps are to be taken for the event to be successful. To begin with, goal and objectives of the event have to be put in place. A team is then composed to work on various activities that are to be done during the event. The event manager, Chairpersons of various subcommittees such as the speakers, venue management, entertainment, publicity, volunteer management and sponsors are the committee members.
Set a date for the event if it is an event that does not happen often. When setting the date, make sure that the enough time is provide for the planning of the event. Consult with some key participants and ensure that the dates do not coincide with the holidays or any other special days.
Make your event look so catchy that will help attract many people to your event. This can be done through catchy themes that will make people choose your event over others. Come up with taglines with will relay more information about the event straight to the point. Thereafter, come up with a logo that will offer an immediate recognition for your event. Have the logo, the theme and slogan included in the publicity items such as the water bottles, T-shirts, bags, caps among others.
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Come up with a general plan that involves all the activities in the event. The master plan will involve includes the venue, logistics, presenters, entertainment, publicity, registration, partner management and volunteer management. Ensure the planning process is progressive by checking on the registration, budget, guests and speakers list progress. For easy registration process, doing an online registration through the event management system will ease a lot of work.
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Find and establish sponsors and partners who will help in making the event a success. Get support from sponsors from both the private and national organization to help in funding a portion of the event. Auctioning can also be a solution to event funding whereby some products are priced to the local business companies in exchange for their great support. Involve the organizations in the event planning and some of the needs will be taken
care of like the venue or any other form of support.
A publicity platform will help a lot in the publicity of the event. The post-event thank you letters, acknowledgement from sponsors and articles with various messages about the event’ success should be incorporated in the plan. The budget should hall the things that were in the original master plan. Lastly, do an evaluation process to know how successful the event will be.
Events require a lot to be put in place for their success, therefore if planning for an event, Louisville Event Planning provides events planning services that you will require for your event with a DJ who will ensure all software are working at their best.